NOTICE OF JOB VACANCY POSITION DESCRIPTION

DIVISION Children & Family Services

DEPARTMENT: Head Start

JOB TITLE: Administrative Assistant

POSITION STATUS: Regular, Part-time

EXEMPT STATUS: Non-exempt

PAY SCALE GRADE: 10-11-12

REPORTS TO: Head Start Director

 

BRIEF SUMMARY OF JOB RESPONSIBILITIES:

  1. Assist the Head Start Director with administration of services to residents of the region, ensuring goals and objectives of the department are achieved.
  2. Assist with the developing a system to monitor program effectiveness, and recommend actions for improvement.
  3. Maintain databases for the department programs
  4. Work with Head Start Director and Specialists to compile information for quarterly program reports to Kawerak board and funding sources.
  5. Assist the Head Start Director and Specialist in the development of budgets. Assist in monitoring the expenditures of the Program. Produce budget projection as requested and revise budgets as needed.
  6. Keep an inventory of equipment as required by the policies and procedures.
  7. Track training implementation goals to ensure training needs are being met.
  8. Work with Head Start Program Director in preparation of staff reports, staff training plans and compilation of Policy Council packets. Serve as the official minute-keeper for the Head Start Program.
  9. Assist with researching grants opportunities and development of proposals.
  10. Assist with compiling data for program activity plans.
  11. Collect and review timesheets for completeness. Maintain accurate records of employee timesheets, personnel actions, leave, and performance evaluations.
  12. Coordinate travel for Head Start Policy Council, and staff, ensuring completeness of TA’s and trip reports, etc. Keep accurate records of all travel.
  13. Assist in coordinating logistical arrangements for staff and Policy Council training or meetings.
  14. Assist in drafting routine correspondence and act as a communication point for the Head Start program Director and Head Start Program.
  15. As requested, travel to and /or attend various meetings representing the Head Start Program.
  16. Other duties as assigned by the Head Start Program Director.

 

QUALIFICATIONS:

  1. Associates Degree in Business Administration or Accounting, or two years responsible experience in comparable field.
  2. Must possess knowledge of budget development.
  3. Must possess strong research, writing and verbal communication skills. Strong organizational skills required.
  4. Must be dependable, self-motivated and able to work with minimum supervision.
  5. Ability to work effectively with people from a variety of backgrounds.
  6. Strong computer, keyboarding and office skills required.
  7. No prior convictions of any form.

 

Native Preference per Public Law 93-638

Others are Equal Opportunity (Approved 9/11/09)

Contact Human Resources for an application and more information regarding this position. Completed applications must be received no later than by 5:00 pm on date of deadline. Kawerak, Inc. Human Resources Department • PO Box 948 • 500 Street • Nome, AK 99762 • (907) 443-5231 • Fax (907) 443-4443 • E-mail: personnel@kawerak.org