NOTICE OF JOB VACANCY POSITION DESCRIPTION

DIVISION: Natural Resources

JOB TITLE: Subsistence Office Assistant

POSITION STATUS: Regular, Full Time

EXEMPT STATUS: Non-exempt

PAY SCALE GRADE: 10-11-12

REPORTS TO: Subsistence Resource Director

 

BRIEF SUMMARY OF JOB RESPONSIBILITIES:

  1. Perform administrative and clerical support to the Subsistence Resources Program staff.
  2. Provide assistance to program staff with development and disbursement of education/outreach materials.
  3. Assist with conducting fact-finding research; independently locate appropriate sources of information and present findings in clear and concise reports.
  4. Maintain incoming and outgoing tribal government correspondence files and other program files.
  5. Coordinate travel for program staff and constituents, ensuring completeness of Travel Authorizations (Erequester) and submission of trip reports.
  6. Schedule and coordinate all travel for Bering Strait/Norton Sound Migratory Bird Council (BSNSMBC) meetings, dispense per diem and honorarium fees to Council Members. Record and transcribe minutes for BSNSMBC and other assigned meetings. Develop Summary of Motions and Action Items after BSNSMBC meetings. Ensure BSNSMBC resolutions are properly formatted, and maintain all resolutions adopted by the BSNSMBC.
  7. Assist with inventory and ordering of program supplies and equipment as needed.
  8. Assist with gathering information and coordinating development of program articles for regional newsletter.
  9. Maintain accurate records of employee timesheets, personnel actions, leave, and performance evaluations. Collect and review temporary employee timesheets for completeness. Assist program staff in filling position vacancies for program projects.
  10. Maintain schedule of employee evaluation due dates to ensure completion of program staff evaluations by Program Director/Program staff.
  11. Disseminate monthly financial reports to Program Director/Program staff. Develop and utilize Excel budget spread sheets to track accuracy. Assist with the development of budgets & monitoring of program expenditures.
  12. Other duties as assigned by the Subsistence Resource Director.

 

QUALIFICATIONS:

  1. Associate Degree in Office Management, Business Administration, Accounting or related field. Comparable work experience may be substituted for the degree requirement on a year-to-year basis.
  2. Ability to multi-task, be detail oriented, and possess strong organizational and records management skills.
  3. Ability to work and interact positively with tribal, state, and federal agencies.
  4. Computer keyboarding and office skills required. Knowledge of Microsoft Windows, Word, Excel and internet skills required. Knowledge of Adobe InDesign preferred.
  5. Must be dependable, self-motivated and able to work with minimum supervision.
  6. Must be able to maintain strict confidentiality.

(Approved 2/1/10)

Contact Myra Stotts, HR Specialist for an application and more information regarding this position. Completed applications must be received no later than by 5:00 pm on date of deadline. Kawerak, Inc. Human Resources Department • PO Box 948 • 500 Street • Nome, AK 99762 • (907) 443-5231 • Fax (907) 443-4443 • E-mail: personnel@kawerak.org